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BUSINESS SYSTEMS RESET

CUSTOM SYSTEMS + AUTOMATION FOR COACHES AND ONLINE BUSINESSES

The Business Systems Reset is a custom strategy + implementation project designed to fix the workflows creating the most unnecessary work behind the scenes.

We look at what’s taking too much time, where things are getting lost and what’s relying too heavily on you.

Then we fix the parts that will make the biggest difference. 

Book a Consult Call

WHAT IS A BUSINESS SYSTEMS RESET?


The Business Systems Reset combines systems strategy with done-for-you implementation.

We start by looking at how the workflow operates today:

  • What are you doing manually?
  • Where does information live?
  • What gets missed?
  • What does your team constantly ask you about?
  • What feels harder than it should?

Then we decide what should stay, what needs to change, what can be simplified and what makes sense to automate.

And then we build it for you.

You leave with an improved system your business can actually use, not a list of recommendations waiting for you to implement them.

YOUR BUSINESS WORKS. IT JUST TAKES TOO MUCH WORK TO KEEP IT WORKING.

For a long time, you can compensate for clunky systems by simply being really good at what you do.

You remember what happens next.

You follow up.

You answer the team question.

You manually update the spreadsheet.

You create another workaround.

And because everything technically keeps moving, fixing the underlying process keeps getting pushed down the list.

Until you’re spending far too much time maintaining the systems that were supposed to make running your business easier. That’s where this reset comes in.

WHO IS THE BUSINESS SYSTEMS RESET FOR?

The Business Systems Reset is designed for established coaches, consultants, course creators and online service businesses that already have clients, offers and systems in place.

It’s especially useful if:

  • Your business has grown quickly
  • You’ve added team members
  • You have multiple offers or programs
  • Client volume has increased
  • You’re preparing to delegate more
  • Your tech stack has grown over time
  • Your systems no longer match how the business operates
  • You’re spending too much time overseeing the backend yourself

If you’re just starting your business and don’t yet have established workflows to improve, this probably isn’t the right service yet.

YOU MIGHT BE READY FOR A SYSTEMS RESET IF...

You keep thinking, “There has to be an easier way to do this.”

Your team still comes to you for information that should be easy to find.

Every new client sets off a mental checklist in your head.

You know you’re doing things manually that could probably be automated.

Your business information is scattered across five different platforms.

You’ve accumulated tools and automations over the years, but you’re not sure how well any of them work together anymore.

Your client experience looks seamless, but you know how much manual work is happening behind the scenes.

And whenever things get busy, you become the person holding all the loose ends again.

If several of those sound familiar, it’s probably time to look at the systems underneath the work.

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What You Get:

  • Systems Audit + Strategy Session

  • A customized project scope focused on 2–3 systems or workflows

  • Recommendations for how those workflows should operate

  • Done-for-you implementation

  • Automation and integrations where appropriate

  • Complete workflow testing

  • Recorded Loom walkthrough

  • 14 days of post-project support

Book a Consult Call

Business Systems Reset projects start at $1,500.

Get Started With A Free Consult Call

CLIENT LOVE

“

Cynthia is very skilled in tech. She's also highly organized and detail-oriented (not to mention a proactive communicator)!
Lara La Sala
Operations Consultant
Cynthia is awesome! She is reliable, produces high-quality work, takes initiative to ensure all tasks are thought through, and is thinking three steps of me! Her work is always high quality and done expediently. I cannot recommend her enough! She has saved my course launches more than I can say. Thank you, thank you, thank you, Cynthia, for all you do!!!
Lisa Merlo-Booth
Culture-Changing Relationship Coach
Cynthia made everything so EASY. Communicating with her was a dream and I always felt supported and never judged for how I do things. I love and adore you!
Erika Zebedeo
Radical Self-Acceptance Coach
ABOUT SIMPLIFY VA

We’ve been behind the scenes of online businesses since 2018.

Simplify VA provides Monthly VA Support, Business Systems Resets and Launch Management for coaches and online businesses.

I’m Cynthia, the founder of Simplify VA.

I started as a virtual assistant, which gave me years of hands-on experience inside the actual day-to-day operations of coaching businesses: clients, launches, Kajabi, Asana, Airtable, programs, automations and all the little things happening behind the scenes.

That experience taught me that sometimes a business needs more support.

And sometimes it needs a better way of doing the work in the first place.

We specialize working in:

Kajabi · Airtable · Asana · Zapier · Calendly · Kit · Google Workspace · Slack · Zoom · WordPress

BUSINESS SYSTEMS RESET FAQ

Projects start at $1,500 for 2–3 systems or workflows.

Final pricing depends on the complexity of your current setup, platforms involved and implementation required, which we’ll talk about during your free consultation call.

You’ll receive a flat project quote before booking.

Yes.

Client onboarding is one of the most common workflows we work on and can include forms, scheduling, welcome emails, Kajabi access, client records in Airtable or Google Workspace, internal tasks, notifications and automations.

Yes.

We create custom Airtable systems for client management, launches, SOPs, podcasts, content and other business operations.

Yes.

We can improve existing Kajabi setups as part of a larger workflow project or scope a clearly defined cleanup separately.

Yes.

We can build and clean up Zapier automations to reduce repetitive manual work and connect the systems your business already uses.

Absolutely. You don’t need to diagnose the problem before reaching out.

Book your consult call and tell us what takes too much time, what your team keeps asking about, what you’re constantly doing manually and where things tend to get lost.

We’ll help identify where it makes sense to start.

Yes, if you’d like our team to continue supporting your tech, systems, programs, clients or recurring backend work after the project, we can discuss Monthly VA Support.

YOUR BUSINESS DOESN’T NEED YOU TO REMEMBER EVERYTHING.

You’ve gotten very good at knowing which client needs what and which little thing will fall through the cracks if you stop paying attention.

That helped you build the business you have now, but it doesn’t mean the business should keep depending on it.

Tell us what feels messy or harder than it should and we’ll figure out which systems deserve attention and make them easier to run.

BOOK YOUR CONSULT CALL
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